How to Request Records

Parents/Guardians Making a Request

Path 1: Request via Online Admissions Portals (System-Generated Requests)

If the receiving school uses an online portal​, to request records:

  • Submit ​the ​Request​: From the portal​, the parent/guardian should use registrar@bfacademy.org ​a​s the contact email.
  • Automatic Fulfillment: Once the system generates the automated request, ​the required ​records will​ be uploaded or transmitted directly through the receiving school’s portal. Parents/Guardians do not need to send a separate email unless prompted by the system.

Path 2: Direct Requests 

If the receiving school requires the parent/guardian to gather records, or if the parent/guardian needs specific records, including report cards from Gradelink, for personal use:

  • Submit Your Request: Email registrar@bfacademy.org with:
    • Student’s full legal name current grade level
    • Name of the school to which the student is applying
    • ​A specific ​list of all documents needed ​ 
    • Delivery instructions (whether the records should be emailed back to you or sent directly to a specific school email address)

Educational Institutions Making a Request

If you are an educational institution requesting cumulative, disciplinary, or special education records for a ​BFA student, please email your official Records Request form to registrar@bfacademy.org.

Note: If specific items are not explicitly detailed on your request form, ​only the most card/transcript will be provided.

Processing Time & Fulfillment

  • Standard Timeline: Please allow 4–5 business​ (school) days for requests to be processed. Requests received during official school breaks or holidays will be processed ​after school resumes.
  • Early Applications & Current-Year Grades: Many high school application ​windows open in early fall, but require ​first term grades. If ​a request specifies current-year grades, processing will occur within 4–5 business days after the grading term closes and report cards are published (mid-November for T1).
    • If you prefer to have records sent without waiting for the current term’s grades, please explicitly indicate this in your initial request. Additionally, you will need to submit a separate request after grades are officially published if the receiving school still requires the updated report card.
  • Delivery Method: Completed files are submitted via the requested channel (portal upload, direct school email, or parent email).