pto-logo_0Ben Franklin’s Parent-Teacher Organization (PTO) is an integral part of Ben Franklin Academy. Since it began serving BFA, the PTO has raised funds to provide all sorts of items needed by the school, including playground equipment, library books, a climbing wall, an outdoor classroom, and the MakerSpace as well as tools and resources needed by the teachers, staff and administration.

The objectives of the PTO are to serve as a volunteer resource for the school, build strong school spirit, provide our school with great social events and seek resources (materials, funds, and services) that help foster our school community. We are planning some fun events and fundraisers to benefit our school and bring together the entire BFA Community. For the 2021-2022 school year, these events include:

  • Ben Franklin’s birthday celebration
  • Ben’s Brigade
  • Box top collections
  • BENefit Bash fundraiser event
  • Elementary holiday parties (Halloween, Winter holiday, and Valentine’s)
  • Field day
  • Franklin Fest
  • Rent the rock – BFARocks!

PTO Volunteer Opportunities

The PTO consists of a board of seven voting officers as well as approximately thirty named committee managers and chairs. However, to successfully run all our programs, we cannot do it without your help. We welcome your input, time, and/or talents to help make Ben Franklin Academy incredible and the best place for our children to grow and learn. If you have questions about the PTO’s programs or would like to get involved, please contact a PTO Officer or Committee Chair for more information. Click here to view our current contact list: 2021-2022 Contacts List.


PTO Meetings are held on the 2nd Wednesday of each month.  The next PTO meeting is on Wednesday, February 9 via Zoom (Meeting ID: 756 7492 4070 Passcode: 9RjdRe). Attendance at meetings counts toward your family’s volunteer hours. Parents and Teachers are welcome to attend! All open comments must be submitted to the PTO Secretary prior to the meeting.

Please click HERE to view our current vote list.

Please Support Our 2021-2022 Sponsors!


























FUNdraising at BFA

BFA participates in a variety of programs that have raised hundreds of thousands of dollars crucial to the growth and support of programs that enrich the lives of students and parents alike. To get an overall idea of the various fundraising efforts at BFA, please view our summary of our PTO Fundraising Programs.

PTO Fundraising Programs

    Shop With Scrip

    Beginning in December 2017, BFA began using SCRIP for holiday and end of year staff gifting. In December 2018, our SCRIP program went online and has been successful in collecting for staff gifts. The SCRIP program allows families to make one payment for all staff gifts. Staff are then notified of their total gift from the BFA community and can select and order gift cards of their choice up to the amount of the total gift. Because the gift cards are  purchased in bulk, BFA receives money back in the form of a rebate.


        AmazonSmile is an easy way to support BFA while shopping online using your Amazon account. Every item available for purchase on is also available on AmazonSmile ( at the same price. The difference is the AmazonSmile Foundation donates 0.5% of eligible purchases to BFA.

        You can find out more information about the AmazonSmile program including how to link your Amazon account to BFA at

            Don’t Forget the Tyson Labels

            BFA participates in the Tyson Project A+™ program, a fund-raising program sponsored by Tyson Foods, Inc. Through this program, we can raise up to 12,000 dollars for our school every year! The money can go towards supplies, building improvements, school programs, or anything else we choose. It’s an easy way to raise much needed funds by sending Tyson Project A+ labels from products you probably already buy.

            Here’s how it works: Just clip and collect Tyson Project A+ labels from participating Tyson® product packages and send them to school with your Box Tops. We’ll collect the labels and send them to Tyson Foods and Tyson Foods will send our school a check. Each label is worth 24¢! It’s such an easy way to raise funds for our school!

                Box Tops

                Every Box Top Makes a Difference!
                Thanks to everyone for continuing to send in Box Tops! Because of your diligence, we earned over 21,000 dollars from Box Tops for Education since the inception of our Box Tops program. Remember each one is worth 10 cents to BFA.

                    Safeway and King Soopers Cards

                    Keep Loading up Your Cards!

                    The BFA Parent Teacher Organization (PTO) would like to remind you how our grocery card programs offer a simple yet effective – and such an effortless – way to earn money for BFA. We are not kidding when we say shopping at these places earns money for BFA that is as easy as 1-2- 3. Plus, using the cards over the summer gives BFA a head start for the next school year! King Soopers and Safeway: The King Soopers and Safeway fundraising programs donate 5%of your purchases back to the school. All you have to do is load your King Soopers and/or Safeway gift card at customer service or the register before you scan your first item. You can use the gift cards for groceries and at King Soopers/Safeway Fuel Centers.
                    To purchase a BFA King Soopers and/or Safeway card(s), please go to the BFA Store or click here. Purchases continue to accumulate even while school is out over the summer, so you can financially support BFA all year long. For questions or more information, email Allie Warner, our Spirit Wear Coordinator.

                        Brick Program

                        More information to come soon on the re-opening of our Pathways to Learning commemorative brick purchase program.

                          PTO News & Events

                          Important Forms

                          Agendas & Minutes

                          Ben’s Brigade is a PTO group available to any father (or male figure) of a BFA student. This service and networking group provides Dads a place to get to know each other and unique opportunities for ways to give back to the school and volunteer. Ben’s Brigade handles work projects around the school, provides volunteers for school functions and hosts a number of events throughout the year such as a Dad’s Night Out Bowling Event and a Dads & Kids Firehouse Tour.

                          Ben’s Brigade Mission Statement: “It is the mission of Ben’s Brigade to be Extraordinary Men committed to the growth, development, success and safety of Ben Franklin Academy’s students, families and staff members. Our supportive and collaborative engagement with before, during and after school activities contributes to a strong school family of continuous relationships and lasting community connections.”

                          Find Out More About Ben’s Brigade:

                          You can subscribe to the Ben’s Brigade Google Calendar here.

                          For more information, please contact Josh Pierce, Ben’s Brigade Committee Chair.

                          Ben Franklin Academy 2021 Dance Fit

                          The PTO would like to extend a heartfelt thank you to all the BFA staff, families, and community members who supported this month’s DanceFit fundraiser. All of your efforts paid off, as we reached our goal! 
                          Thanks to your generous donations, the PTO raised a net profit of $46,754! The top two fundraising Pre-K through grade 5 classes were: (1) McConnell and (2) Hinz; and the top two fundraising middle school classes were (1) Babb advisory and (2) Stolk advisory. Congratulations! These four classrooms received a pizza party. In addition, all students received an extra dress of choice day on March 5.
                          From the money raised, approximately $10,500 will be given back to classroom and specials teachers to enhance their classroom materials or curriculum. Additionally, the PTO anticipates spending approximately $30,000 on STEAM enhancements, with the remainder of the proceeds going to support PTO programs.
                          Thank you to everyone who participated in the DanceFit fundraiser. We had 74% of our students registered, and 59% of our students got pledged, with pledges coming from 48 states and 6 countries! That’s amazing–we truly appreciate your generosity!

                          2019 BENefit Bash

                          Answers to Your Frequently Asked Questions

                          What is the BENefit Bash?

                          The BENefit Bash is our school’s main fundraising event for the year. It includes an online auction, mobile auction, and live auction as well as an after party. There is something for everyone!

                          When is the BENefit Bash?

                          October 20-26 with the main event beginning at 5:00P on Saturday, October 26.

                          Where is the BENefit Bash?

                          The main BENefit Bash event is at Palazzo Verdi (6363 S Fiddler’s Green Cir / Greenwood Village). Palazzo Verdi is adjacent to the Arapahoe Light Rail Station. The after party is at Max Taps Co (2680 E County Line Rd Suite A / Highlands Ranch).

                          Do I bring my kids?

                          No, the BENefit Bash is for adults only.

                          Can I bring someone from outside of BFA to the main event or after party?

                          Yes, as long as you or they purchase an event ticket.

                          I haven’t attended before. What do I wear?

                          Really, come as you are. The event’s theme is “Lights, Camera, Auction! A Night At The Academy Awards”. We encourage you to come dressed ready to walk the red carpet, as your favorite Hollywood star (past or present), as a your favorite movie character or as yourself. As an added bonus, since the event is so close to Halloween, we’re holding a costume contest for groups of 4 or more.

                          Does the main event include dinner?

                          Yes! Upon purchasing your ticket, you will be prompted to select a standard or vegetarian meal. All meals will be gluten-free.

                          Is there a cash bar?

                          Yes. There are several bars serving non-alcoholic and alcoholic beverages set up at the main event. You can pay with cash or set up a tab with your credit card. Prices are listed at the event.

                          What is the timeline of the main event?

                          • 4:30pm – Event doors opens to VIP Guests
                          • 5:00pm – Event doors open, party sign-up and mobile auction begins
                          • 6:30pm – Dinner is served
                          • 7:00pm – Mobile auction ends
                          • 7:30pm – Live Auction begins
                          • 9:00pm – Main event is over but After Party begins at Max Taps

                          Tell me about the online auction. This sounds different.

                          In past auctions, the majority of baskets and auction items were available only at the main event’s silent auction. This year, we want to encourage auction participation even if a person is unable to attend the main event.

                          SO…the online auction will happen during the week before the main event. It will include the majority of the baskets and donated auction items including monthly reserved parking spaces, front row seats to the musical performances, and one of the annual reserved parking spaces.

                          Why do you need my credit card when I register at PTA Pal?

                          Credit card serves as your means of paying for any items you win as a bidder. Your card will automatically be charged at the conclusion of the event and an email receipt sent to you.

                          When is the last day to register for the online auction?

                          You can register up until the online auction closes on October 24.

                          What additional perks do I get from registering?

                          Each grade or class with over 75% of families registered at bfacademy.PTAPal.comwill receive an extra dress of choice day during the 2nd trimester. Grades K-5 will be tracked by class and grades 6-8 will be tracked by grade.

                          How much are event tickets?

                          Ticket prices for the main event and after party are listed below –

                            Main event After party Main event + after party
                          Sept 6 – Sept 28 $45 $20 $60
                          Sept 29 – Oct 12 $50 $25 $70
                          Oct 13 – Oct 26   $30  

                          We also have overnight packages available that include a hotel stay at the Embassy Suites DTC on October 26 and transportation between Palazzo Verdi, Max Taps, and the Embassy Suites DTC.

                          How do I buy an event ticket?

                          Purchase your event ticket online with a credit card at While we use the word ticket, you will not receive a physical ticket nor do you need to bring your confirmation with you. Just show up at the main event and/or after party, give the auction staff your name and have fun!

                          To purchase an event ticket or participate in online bidding, you need to register at The only way to generate a bidder number (necessary for live items, spectacular socials, and the paddle raise) is to purchase an event ticket.

                          Why do ticket prices increase as we get closer to the BENefit Bash?

                          In order to aide in properly plan food and beverage for the main event, we need an accurate headcount. Raising the price encourages parents to buy their tickets early.

                          When is the last day I can purchase a ticket?

                          Tickets for the main event will available until midnight on October 12. No tickets to the main event will available at the door. After party tickets are available up until and including October 26. However, there is a limited quantity of after party tickets available.

                          Why are there so many types of tickets this year?

                          We wanted to provide choices this year as what is important to one guest may not be as important to another.  For example, one person may want to be able to have access to the Spectacular Socials first and quicker bar service – the A-List Celebrity Ticket is for you.  Another person may want to make it an overnight activity for two – the Top Gun or American Idol Couples Package is for you.  Others may want to put on their jeans and hang out after their friend’s Halloween party – the Life of the After Party Ticket is for you.  Whatever the experience is that you want, we have a ticket for you.

                          What is the Watching Gilmore Girls Absentee Ticket?

                          An Absentee ticket is for anyone that is unable to attend the event but would like access to the mobile auction that will be for guest at the main event.  Anyone with internet access to the mobile auction website can bid on these items.

                          What is a VIP Line mentioned in the A-List Celebrity Ticket?

                          At the Palazzo Verdi, their is a 2nd floor overhang that looks down upon the main event space.  This is reserved for A-List Celebrity ticket holders only and will have it’s own bar.  Additionally, at Max Taps there will be a red carpet line for A-List Celebrity ticket holders to have direct access to the bartenders.

                          What is a “reserved table” and how much does one cost?

                          A “reserved table” is a table for 10 people that is set aside under your name at the BENefit Bash. The cost for a “reserved table” is $60.

                          What are Spectacular Socials?

                          Spectacular Socials are party-like events hosted by an individual or group. The host determines the time, location, cost, and number of attendees at their event as well as covers the full cost of hosting the Spectacular Social. Each attendee signs up and pays the fee to attend. 100% of the fees collected come back to BFA.  Spectacular Socials will only be available to attendees at the main event.

                          What are Teacher Experiences?

                          Teacher Experiences are experiences hosted and donated by teachers or staff for you to bid on. Experiences range from a pizza and movie after school in the classroom to ice cream sundaes during lunch to golf on the weekend. It is up to the teacher or staff to determine time, location, and number of attendees at their event. Teacher Experiences will only be available during the mobile auction on October 26. As we all love and adore our incredible staff, you can imagine the bidding on Teacher Experiences can get quite competitive. So, come ready with your best bid!

                          What are my transportation options?

                          Carpooling with friends is an option, please choose a designated driver. We also suggest using Uber, Lyft or a taxi service. If you drive to the event and realize you should not drive home, your vehicle may be left in the attached parking garage at Palazzo Verdi overnight free of charge.

                          If you’d like to ride in style between Palazzo Verdi and Max Taps, you may purchase shuttle add-ons for $6 per person per way. This add-on can be made at

                          Tell me about the After Party.

                          New this year, we’ve got an after party! You may not want to come to the main event but still want to participate. Or, you may not be ready to call it a night after the main event. In either case, the after party is for you.

                          From 9P-12A, we will be hosting an after party at Max Taps Co on County Line and University. The after party will include additional auction items, light snacks, live music, a drink ticket, and a 500 bill in play money to use at the casino night. A taco food truck will be available with items for purchase and a percentage of food sales from the food truck will be donated back to BFA.

                          Will I have fun at the BENefit Bash?

                          Yes! Best of all, the money is supporting an incredible cause near and dear to all of us – Ben Franklin Academy.

                          How the Auction Works

                          Online Auction

                          Online bidding begins on Sunday, October 20, and ends on Thursday, October 24. You will need to register at to bid online. Items range from gift certificates, vacations, toys, spa treatments and much more. The online auction will include the majority of all baskets and auction items previously only available during the silent auction at the main event.

                          Mobile Auction

                          Bidding in the mobile auctions will take place on Saturday, October 26 and will be limited to main event and Absentee ticketholders from 5-7pm. After Party ticketholders will have their own mobile auction from 9pm-11pm.  Participants will be able to bid using their personal mobile device or tablets available at the event.  You must have correlated tickets to obtain access into the individual mobile auctions.

                          Live Auction

                          We save our best auction items for the live auction. Use your bidder card to outbid others and win that coveted item.

                          Paddle Raise

                          The auctioneer will start at a predetermined donation level (For example, $1,000) and work down to a lower level. When the amount you’d like to donate is called lift your bidder card high until you hear your bidder number read aloud by the auctioneer. This is a straight cash donation to the school. If the amount you’d like to donate is not mentioned by the auctioneer, please talk to the PTA Pal staff in the lobby and they can record your donation.

                          100% of proceeds from the paddle raise goes back to the teachers and is placed in a PTO grants to school account for all staff to have access to for classroom and curriculum enhancements.

                          How do I pay for my items?

                          Check out will be automatic and done by PTA Pal upon conclusion of the BENefit Bash. The credit card you used when registering or purchasing your event ticket will be charged. An email receipt will be sent to the email on file.

                          Item Pick Up

                          Wine & Spirits Wall bottles as well as a few additional items will need to be picked up upon conclusion of the main event. However, the majority of auction items will not be picked up after the main event.

                          Item pick-up will be from 4:30-8:00 p.m. on Tuesday, October 29. So no more waiting in a long line at the end of the night…hooray! Only physical items need to be picked up. Spectacular Social and Teacher Experiences do not have a physical certificate. You will receive email confirmation should you win one of those items.

                          Ben Franklin Academy 2018 Fun Run

                          Final numbers from the 2018 Fun Run –

                          Students Registered: PreK-5th — 95% (667 out of 700) ; 6th-8th — 75% (226 out of 301)
                          Students Pledged: PreK-5th — 86% (604 out of 700); 6th-8th — 56% (174 out of 301)

                          Pledges from 42 States and 6 Countries

                          NET PROFIT $68,000

                          Of our profit, approximately $9,700 was given back to classroom teachers to enhance their classroom materials or curriculum. Additionally, the PTO has committed to spend up to $40,000 on the MakerSpace with the rest of the proceeds going toward PTO reserves.

                          Thank you to everyone who participated in the Fun Run. We truly appreciate your generosity!


                          Pictures from Past BENefit Bash Events




                          If you are interested in sponsoring our school – either for a particular event or being one of our school sponsors, please contact our Sponsorship Coordinator via email.  For more information about sponsorship levels, please see our sponsorship brochure below. We value your support of our school!

                          Sponsorship Brochure and Pricing

                          2020-2021 Sponsor Listing

                          Annual Sponsors

                          PLATINUM PLUS

                          Cherry Creek Mortgage – Jimmy Kinley


                          Moody Insurance


                          Groove Automotive

                          Hinds Financial

                          Schomp Automotive


                          BlueSky Pediatric Dentistry

                          HotWorx – Highlands Ranch


                          Coldwell Banker – Amber Simonis

                          The Joy of Wax


                          Lularoe – Becky Mayka

                          Movement Mortgage – Scott Weibel

                          Re/Max Edge Broker Associate – Amanda Trenck

                          Resolute Wealth Partners – Tyler Holden

                          Right Choice Autoglass

                          Suburban Girl Boutique

                          Are you interested in helping BFA while connecting with others who are passionate about our school? If so, we hope you’ll consider becoming a member of the PTO team! When you volunteer with the PTO, you make a real, meaningful difference at BFA and build lasting friendships with other BFA parents. 

                          WHO WE ARE

                          The PTO is an integral part of Ben Franklin Academy. Since it began serving BFA, the PTO has raised funds to provide all manner of items for the school, including playground equipment, library books, a climbing wall, the outdoor classroom, and the MakerSpace as well as tools and resources needed by the teachers, staff and administration. In addition, we organize multiple social events to bring together the entire BFA community.

                          INTRODUCING THE 2021-2022 PTO TEAM –

                          Thank you to everyone who participated in this year’s PTO elections. Congratulations to all of the winners! We truly appreciate your support and look forward to serving BFA again next year.

                          Executive Officer Positions Up for Election

                          The offices of President, Treasurer, and Room Parent Coordinator are up for election by the school community. These positions are voting members of the PTO Executive Board and serve two-year terms. Two individuals may choose to serve as Co-Executive Officers for any position except President or Treasurer.


                          Oversees all PTO activities. Acts as primary contact for all PTO related inquiries. Averages 15-20 hours per month.

                          The President presides over meetings for the BFA PTO and Executive Officers. The President serves as the primary contact for the Principal, represents BFA PTO at meetings outside of the BFA PTO, serves as a voting member of all BFA PTO committees and coordinates the work of all the Executive Officers and committees serving the organization. The President is also responsible for communicating with the Principal, Assistant Principals and the BFA Board. The President is responsible for confirming that the BFA PTO annual taxes are properly prepared and filed. The President is responsible for all filings with the Colorado Secretary of State. The President must approve any contract for the BFA PTO entered into by an Executive Officer. The President may be subject to a background check.


                          Responsible for recording and tracking PTO revenue and expenses. Prepares and monitors PTO budget. Works with accountant to ensure timely tax return filing. Averages 10-15 hours per month.

                          The Treasurer should have a background in accounting, finance or a similar discipline. The Treasurer receives all funds on behalf of the PTO as well as keeps an accurate record of receipts and expenses. The Treasurer will pay out funds in a timely manner and in accordance with the approval of the Executive Officers Board. In addition, he/she will prepare financial statements and serve as the financial advisor for all fundraisers and fund disbursements. The Treasurer will work with the Executive Officers to prepare a budget and ensure it is distributed to all Executive Officers in a timely manner. The Treasurer will also ensure annual taxes are filed on time, including contacting a CPA, as needed. In the event of a financial audit, the Treasurer will serve as the primary contact.

                          Room Parent Coordinator

                          Oversees PTO room parents. Averages 2 hours per month.

                          The Room Parent Coordinator is the administrator for all room parent activities. The Room Parent Coordinator will update and submit the training manual each year and train all the BFA room parents. She/he will recruit and support all BFA room parents for grades K-5. The Room Parent Coordinator is responsible for ensuring consistency in all classrooms with regard to classroom parties, activities and general communication to classroom parents. The Room Parent Coordinator is responsible for ensuring that each child in the school has a field day t-shirt size recorded.

                          Committee Chair Positions up for Election

                          Committee Chairs are one-year positions elected by the school community but are non-voting members of the Board. Two individuals may choose to serve as Committee Co-Chairs for any position.

                          Ben’s Brigade Committee Manager

                          Oversees Ben’s Brigade volunteer group. Evening and weekend hours. Averages 4 hours per month.

                          Ben’s Brigade is a parent group within the PTO focused on gathering the skills, talents and professions from the BFA Community to help with various maintenance and or other projects for the school. The Manager schedules, organizes and promotes events for the Committee and is the point of contact for Ben’s Brigade. Any questions or suggestions about the committee will be directed to the Manager. The Manager will be responsible for reporting the progress of the Committee and its intended work dates to the PTO. The Manager is required to attend monthly PTO meetings.

                          Birthday Committee Chair

                          Recognizes staff birthdays throughout the year. Can be done mostly from home. Averages 1-1/2 hours per month.

                          Addresses and distributes birthday cards to all the faculty and staff at BFA. Puts together around 90 cards and brings them to the front office to be distributed in the appropriate boxes on a monthly basis. Responsibilities include: contacting the front office to get a list of birthdays; purchasing, addressing and distributing birthday cards; purchasing gift cards to include in each card; bringing the cards in on a monthly basis to school to be distributed.

                          Box Top Committee Chair

                          Executes BFA’s Box Top collections program. Can be done mostly from home.

                          Plans and carries out activities designed to maximize collections and benefits of the Box Tops for Education and Labels for Education programs. Key responsibilities and accountabilities: 1. Communicates due dates, promotions, contests, guidelines, updates, and any other applicable news to BFA families, teaching staff, and PTO. Provides updates as needed to PTO and for newsletters. Keeps messages current on websites. 2. Registers annually for above programs. Abides by guidelines standing with the fundraising organizations. 3. Establishes annual Box Top fundraising goal and provide figure to the PTO Officers. 4. Determines monthly collection dates and contests. 5. Establishes/maintains system to track individual/classroom participation with Box Tops in order to reward top earners. 6. Coordinates volunteer printing of collection sheets and/or other materials as needed. Arranges for volunteers to count, bundle, and prepare Box Tops and labels for submission. 7. Trains new Box Top volunteers 8. Ensures that program deadlines are met and submissions are sent on time. Abides by the rules of the program(s). Maintains supplies of tape, glue, scissors, submission sheets, etc. 9. Monitors submission status on websites. 10. Attend monthly PTO meetings and present updates as needed.

                          Restaurant/Spirit Night

                          Organizes monthly restaurant spirit nights. Works with President and Marketing Committee Manager to promote spirit nights through newsletter, flyers and signage, and social media. Can be done ahead of time and mostly from home.

                          Organizes fundraising opportunities at local Committee Chair restaurants, ensuring that we get the best percentage possible. Tracks past restaurant nights to determine which are the most successful. Helps ensure restaurants send proceeds, as promised. Organizes the events in a timely manner and communicate them to the Officers, social media and marketing volunteers.

                          Teacher Appreciation Committee Chair

                          Plans and organizes annual teacher and staff appreciation week celebration. Along with Baking Committee Chair, coordinates staff meals for back to school night and parent-teacher conferences. Averages 2 hours per month. August (back to school), October and February (parent-teacher conferences), and May (teacher and staff appreciation week) are higher but still under 10 hours.

                          Recognizes school staff/teachers throughout the year by organizing events as well as Staff Appreciation Week (as determined) and Teacher Appreciation Week (as determined). Chair will coordinate meals/baking items with the Baking Committee. Works closely with room parents to organize Staff and Teacher Appreciation recognition to ensure effective communication to families as well as gift collections and distributions.

                          Uniform Buy Back Committee Chair

                          Responsible for running used uniform sales and managing used uniform inventory. Reports uniform buy back sales and transactions along with PTO profit and seller profit amounts. Works closely with PTO Treasurer. Averages 20 hours per sale (2 times per year).

                          Organizes two or more used uniform sales throughout the year. Updates all forms and fliers; ensures the sales are well communicated and marketed and that the appropriate documents are posted online. Also, ensures that accurate records of transactions are sent to the PTO Treasurer in a timely manner for processing. Receives and tracks all uniforms to be sold with the appropriate paperwork. Maintains inventory and/or donates/returns items not sold, per the customer’s request.

                          Virtues Awareness Committee Chair

                          Develops and organizes annual PTO virtues awareness program. Averages 2 hours per month.

                          Provides monthly bookmark/poster entries for distribution into Thursday folders. Selects an elementary and middle school winner and then provides the printer with the winning entries. Picks up, sorts and drops off bookmarks to school for Thursday folders distribution.

                          Yearbook/School Pictures Committee Chair

                          Works with BFA Yearbook Advisor, school photographer, and BFA yearbook staff. Assists with order tracking and acts as liaison between school photographer and BFA community.

                          Organizes and promotes yearbook sales and parent volunteers and acts as a liaison between yearbook advisor and the school community. This chair requires continual communication with and support for the yearbook advisor, yearbook company, the parent community, BFA staff, parent volunteers, and the PTO. This position is responsible for meeting with staff upon the advisor’s request to help with creation of theme, design and and other yearbook elements. In addition, this position is responsible for organizing individual, class, and sports pictures and acts as a liaison between parent community and school photographer. This position works and communicates directly with the school photographer, as well as BFA staff to ensure portrait dates are set, performed to certain standards, and that deadlines are met. This position steps in to help photograph school events when necessary. In addition, this position helps manage orders and distribute books upon arrival.

                          Committee Manager Positions Up for Appointment

                          Each Committee Manager is a one-year position. Interested parties must submit a bio, which will be used for appointment by the current PTO Executive Officers.

                          Baking Committee Manager

                          Manages list of Baking Committee volunteers and communicates asks/needs, by email and social media, of Baking Committee. Can be done mostly from home. Averages 3 hours per month.

                          Determines which Ben Franklin Academy parents wish to volunteer for the Baking Committee and maintain current communication lists (Gmail, Signup Genius). Handles requests for school-wide food/beverage support from PTO Officers and other Ben Franklin Academy personnel and communicate these volunteer opportunities to interested parents in a timely manner. Handles requests for individual family hardship meals from the PTO President and communicate these volunteer opportunities to the Baking Committee. Ensures all requests are adequately covered and communicate to the Officers if there is an issue.

                          Bulletin Board Committee Manager

                          Responsible for updating the PTO bulletin board monthly. Okay to bring quiet children along with you. Averages 2 hours per month.

                          Updates the PTO bulletin board.

                          Harvest Festival Committee Manager

                          Organizes and executes the PTO’s Fall social event. Responsible for planning, recruiting volunteers, and set up and tear down of event. Works closely with Social Coordinator. Seasonal position. Averages 30 hours per month July-September only.

                          Oversees the planning and execution of the annual BFA Harvest Festival, usually held in late September. Works closely with the PTO Social Coordinator, as well as requesting assistance from other PTO Chairs and Coordinators to arrange the details of the event.

                          Marketing Committee Manager

                          (1) Prepares, prints, and distributes PTO flyers and sandwich board signs. Graphic design or flyer making experience helpful. (2) Compiles and submits PTO’s weekly articles for the Principal’s Thursday newsletter. Creative writing and/or Microsoft Word experience helpful. (3) Picks up flyers and print shop [Tuesday] and distributes into teacher mailboxes [Wednesday AM].

                          THIS POSITION CAN BE DONE BY ONE PERSON OR SPLIT INTO THREE ROLES. Work is mostly done from home. In total, averages 5 hours per month except 15 hours per month in August and September and 30 hours in October.

                          Works closely with the President. Can be done mostly from home. Promotes upcoming PTO events and programs. This chair needs to be in contact with various Committee Chairs and Coordinators of the PTO to provide updates for the parent community regarding events and programs. Responsibilities include designing and printing flyers for events; sorting and distributing flyers into teacher in-boxes by Wednesday noon; and placing event flyers in the locked glass display near office. This individual also creates event posters to be placed on the carpool sandwich boards and emails the middle school vice principal, the PTO Web Page Committee Manager and the Social Media Committee Manager the event flyer PDFs for that weeks’ events. In addition, this individual compiles and submits the PTO articles for the Principle’s weekly newsletter.

                          Online Store Committee Manager

                          Manages PTO’s online store at MySchoolBucks. Set up SCRIP, new products, as needed, and enables/disables items at appropriate times. Provides reports to event chairs, PTO Treasurer, and others, as needed. Work mostly done from home. Averages 5 hours per month.

                          Manages the BFA online store run by the PTO. Works with various other PTO Coordinators and Chairs to provide customized reporting and data downloads from the store database. Manager should have familiarity with web site technologies and be comfortable with downloading data and importing it in various forms (Access, Excel, etc.). Acts as the top level troubleshooting and contact with Volusion support for issues and problems encountered in the store. Helps other PTO Coordinators and Chairs with training on various aspects of the online store. Builds products in the store and/or assists with creation of new products. Updates Access reporting system as necessary. Assists with store related requests and services as necessary.

                          PTO Webpage Committee Manager

                          Updates PTO webpage weekly or as needed. Works closely with President. Can be done from home. Averages 1 hour per month.

                          Posts documents to PTO webpage as needed.

                          SCRIP Committee Manager

                          Runs SCRIP gifting program in December and April/May. Works closely with Online Store Committee Manager and President. Spreadsheet experience is critical. Can be done from home. Seasonal position. Averages 30 hours per SCRIP program (Nov/Dec and Apr/May).

                          Works with the PTO Board to set schedules for each SCRIP event. Works with the Marketing Committee Manager to create media for each SCRIP event. Compiles data on staff totals and communicates those totals to the staff and then orders staff gift cards. Prepares cards and gift cards and manages distribution to staff.

                          Social Media Committee Manager

                          Promotes PTO and PTO events on social media weekly or as needed. Can be done from home. Averages 1 hour per month.

                          Updates the BFA PTO website weekly regarding PTO events. Assists with coordinating all social media for PTO events.

                          Spirit Rock Committee Manager

                          Manages scheduling and payment of PTO’s spirit rock. Can be done mostly from home. Averages 1-1/2 hours per month.

                          Monitors and maintains the SignUpGenius for the Spirit Rock. Ensures payments are made in a timely manner by sending payment reminders, when necessary. Acts as the contact person for any information needed about the rock. Paints the rock with BFA stencil when rock is unrented for more than 3 rental days in a row.

                          Spirit Wear Committee Manager

                          Manages sale and inventory of PTO’s spirit wear. Coordinate in-person sales 2-3 times per school year and online sales 2 times per year. Inventory can be stored in PTO shed but it’s more helpful if you can store at your own house. Works closely with President, PTO Treasurer, and Online Store Committee Manager. Averages 5 hours per month. 10 hours in August and October (back to school and parent-teacher conferences).

                          Updates the ​ website with produce information. Checks the ​ website for order emails and customer inquiries in email account​. Bags, labels and delivers orders to BFA to be sent home with students. Processes exchanges. Runs monthly reports from the store website to ensure that all orders placed have been filled. Maintains inventory and makes orders as necessary, through current vendors (Educational Outfitters & DC Designs). Forwards vendor invoices with proper forms to PTO Treasurer to pay. Sells spirit wear merchandise at PTO functions (Registration, Back to School Night). Ensures that spirit wear to be worn at school conforms to BFA Board of Directors Uniform Policy.

                          Sponsor Committee Manager

                          Executes PTO’s sponsorship programs. Create sponsorship package offerings and sells to potential sponsors throughout BFA and the local community. Seasonal position. Most work happens in the early Fall.

                          Works with Fundraising Coordinator to create sponsorship package offerings. Contacts prior sponsors and solicits new sponsors to determine current interest. Acts as the contact for all secured sponsors, including collecting checks and logos from them. Displays signage during pre-set time frames, coordinates additional social media recognition and displays logos in school lobby per sponsorship package commitments.

                          Spring Social Committee Manager

                          Organizes and executes the PTO’s Spring social event. Responsible for planning, recruiting volunteers, and set up and tear down of event. Works closely with Social Coordinator. Great position to co-chair. Seasonal position. Averages 30 hours in the month of the event.

                          Oversees the planning and execution of the annual BFA Spring Social (formerly called the Mother/Son Event), usually held in April. Works closely with the PTO Social Coordinator, as well as requesting assistance from other PTO Chairs and Coordinators to arrange the details of the event.

                          Sweetheart Ball Committee Manager

                          Organizes and executes the PTO’s Winter (dance) social event. Responsible for planning, recruiting volunteers, and set up and tear down of event. Works closely with Social Coordinator. Great position to co-chair. Seasonal position. Averages 30 hours in the month of the event.

                          Oversees the planning and execution of the annual BFA Sweetheart Ball (formerly called the Father/Daughter Dance), usually held in February. Works closely with the PTO Social Coordinator, as well as requesting assistance from other PTO Chairs and Coordinators to arrange the details of the event.

                          Welcome Committee Manager

                          Serves as point of contact for families new to BFA. Plans Fall new family social and two Moms Night Out events during the school year. Averages 1 hour per month. August (back to school) and November and February (Moms Night Outs) higher but still under 5 hours per month.

                          Promotes upcoming PTO events and programs. This chair needs to be in contact with various Committee Chairs and Coordinators of the PTO to provide updates for the parent community regarding events and programs. Responsibilities include emailing new families as they join BFA; coordinating new family events/forums; coordinating Mom’s Night Out Events and attending new family events.