Plans and organizes annual teacher and staff appreciation week celebration. Along with Baking Committee Chair, coordinates staff meals for back to school night and parent-teacher conferences. Averages 2 hours per month. August, October, February, and May are higher but still under 10 hours.

Recognizes school staff/teachers throughout the year by organizing events as well as Staff Appreciation Week (as determined) and Teacher Appreciation Week (as determined). Chair will coordinate meals/baking items with the Baking Committee. Works closely with room parents to organize Staff and Teacher Appreciation recognition to ensure effective communication to families as well as gift collections and distributions.

Responsible for running used uniform sales and managing used uniform inventory. Reports uniform consignment sales and transactions along with PTO profit and seller profit amounts. Works closely with PTO Treasurer. Averages 20 hours per sale (2 times per year).

Organizes two or more used uniform sales throughout the year. Updates all forms and fliers; ensures the sales are well communicated and marketed and that the appropriate documents are posted online. Also, ensures that accurate records of transactions are sent to the PTO Treasurer in a timely manner for processing. Receives and tracks all uniforms to be sold with the appropriate paperwork. Maintains inventory and/or donates/returns items not sold, per the customer’s request.

Develops and organizes annual PTO virtues awareness program. Averages 2 hours per month.

Provides monthly bookmark/poster entries for distribution into Thursday folders. Selects an elementary and middle school winner and then provides the printer with the winning entries. Picks up, sorts, and drops off bookmarks to school for Thursday folder distribution.

Works with BFA Yearbook Advisor, school photographer, and BFA yearbook staff. Assists with order tracking and acts as liaison between school photographer and BFA community.

Organizes and promotes yearbook sales and parent volunteers and acts as a liaison between yearbook advisor and the school community. This chair requires continual communication with and support for the yearbook advisor, yearbook company, the parent community, BFA staff, parent volunteers, and the PTO. This position is responsible for meeting with staff upon the advisor’s request to help with creation of theme, design and and other yearbook elements. In addition, this position is responsible for organizing individual, class, and sports pictures and acts as a liaison between parent community and school photographer. This position works and communicates directly with the school photographer, as well as BFA staff to ensure portrait dates are set, performed to certain standards, and that deadlines are met. This position steps in to help photograph school events when necessary. In addition, this position helps manage orders and distribute books upon arrival.

Organizes and executes the PTO’s Fall social event. Responsible for planning, recruiting volunteers, and set up and tear down of event. Works closely with Social Coordinator. Seasonal position. Averages 30 hours per month July-September only.

Oversees the planning and execution of the annual BFA Franklin Fest, usually held in late September. Works closely with the PTO Social Coordinator, as well as requesting assistance from other PTO Chairs and Coordinators to arrange the details of the event.

Manages PTO’s online store at MySchoolBucks. Set up SCRIP, new products as needed, and enables/disables items at appropriate times. Provides reports to event chairs, PTO Treasurer, and others, as needed. Work mostly done from home. Averages 5 hours per month.

Manages the BFA online store run by the PTO. Works with various other PTO Coordinators and Chairs to provide customized reporting and data downloads from the store database. Manager should have familiarity with web site technologies and be comfortable with downloading data and importing it in various forms (Access, Excel, etc.). Acts as the top level troubleshooting and contact with Volusion support for issues and problems encountered in the store. Helps other PTO Coordinators and Chairs with training on various aspects of the online store. Builds products in the store and/or assists with creation of new products. Updates Access reporting system as necessary. Assists with store related requests and services as necessary.

Runs Raise Right gifting program in December and April/May. Works closely with Online Store Committee Manager and President. Spreadsheet experience is critical. Can be done from home. Seasonal position. Averages 30 hours per Raise Right program (Nov/Dec and Apr/May).

Works with the PTO Board to set schedules for each Raise Right event. Works with the Marketing Committee Manager to create media for each Raise Right event. Compiles data on staff totals and communicates those totals to the staff and then orders staff gift cards. Prepares cards and gift cards and manages distribution to staff.

Promotes PTO and PTO events on social media weekly or as needed. Can be done from home. Averages 1 hour per month.

Updates the BFA PTO Facebook page weekly regarding PTO events. Assists with coordinating all social media for PTO events.

Manages scheduling and payment of PTO’s spirit rock. Can be done mostly from home. Averages 1-1/2 hours per month.

Monitors and maintains the SignUpGenius for the Spirit Rock. Ensures payments are made in a timely manner by sending payment reminders, when necessary. Acts as the contact person for any information needed about the rock. Paints the rock with BFA stencil when rock is unrented for more than 3 rental days in a row.

Manages sale and inventory of PTO’s spirit wear. Coordinates in-person sales 2-3 times per school year and online sales 2 times per year. Inventory can be stored in PTO shed but it’s helpful if you can store at your own house. Works closely with President, PTO Treasurer, and Online Store Committee Manager. Averages 5 hours per month. 10 hours in August and October (back to school and parent-teacher conferences).

Updates the ​MySchoolBucks website with product information. Checks email for order emails and customer inquiries​. Fills and delivers orders. Processes exchanges. Runs monthly reports from the store website to ensure that all orders placed have been filled. Manages inventory for existing and new spirit wear items, which includes ordering new items or restocking existing items with local and online vendors. Forwards vendor invoices with proper forms to PTO Treasurer for payment. Sells spirit wear merchandise at school events (Registration, Back to School Night). Ensures that spirit wear to be worn at school conforms to BFA Board of Directors Uniform Policy.

Executes PTO’s sponsorship programs. Creates sponsorship package offerings and sells to potential sponsors throughout BFA and the local community. Seasonal position. Most work happens in the early Fall.

Works with Fundraising Coordinator to create sponsorship package offerings. Contacts prior sponsors and solicits new sponsors to determine current interest. Acts as the contact for all secured sponsors, including collecting checks and logos from them. Displays signage during pre-set time frames, coordinates additional social media recognition, and displays logos in school lobby per sponsorship package commitments.

Organizes and executes the PTO’s Spring social event. Responsible for planning, recruiting volunteers, and set up and tear down of event. Works closely with Social Coordinator. Great position to co-chair. Seasonal position. Averages 30 hours in the month of the event.

Oversees the planning and execution of the annual BFA Spring Social (formerly called the Mother/Son Event), usually held in April. Works closely with the PTO Social Coordinator, as well as requesting assistance from other PTO Chairs and Coordinators to arrange the details of the event.

Organizes and executes the PTO’s Winter (dance) social event. Responsible for planning, recruiting volunteers, and set up and tear down of event. Works closely with Social Coordinator. Great position to co-chair. Seasonal position. Averages 30 hours in the month of the event.

Oversees the planning and execution of the annual BFA Sweetheart Ball (formerly called the Father/Daughter Dance), usually held in February. Works closely with the PTO Social Coordinator, as well as requesting assistance from other PTO Chairs and Coordinators to arrange the details of the event.